Terms and Conditions

Important note for wedding-related guests: We always require a whole property rental for events. Please inquire with the couple for details on their contracted terms with The Landing. If you cancel your lodging reservation, please note that the couple will be required to “back fill” your unit with another guest to avoid paying for an unoccupied unit.

CANCELLATION POLICY: A 50% deposit is processed at the time of booking and is used to hold your reservation. Travelers who cancel 2 weeks or more before 5:00 pm MST on the scheduled day of check-in are charged a flat $50 cancellation fee. Travelers who cancel less than 2 weeks before 5:00 pm MST on the scheduled day of check-in are charged 50% of the total price of the reservation. Travelers who do not show up on the scheduled day of check in are charged 100% of the total price of the reservation. 

The remaining balance is due day of check in. Reservations are considered final on day of check in and will be charged entire balance, to include no-show or cancellation. There is no refund for unused accommodations. No refunds or rescheduling of stay are allowed after check-in, to include reasons of bad weather, illness, or plan changes. Since our reservation and cancellation policies must be more restrictive than a large hotel, we recommend the purchase traveler’s insurance to protect your vacation. Flight delays, illness, positive test results, and emergencies should be considered possibilities, and unfortunately, The Landing cannot be held financially responsible.

NO-SHOWS: 

If a guest cannot make their scheduled arrival date but intends to use the remainder of their scheduled stay, please contact Front Desk staff immediately to inform them of your actual arrival date. Guests are still responsible for the lodging night(s) that are reserved but not used. If a guest does not arrive on the scheduled reservation arrival date, and no contact is made with Front Desk staff to inform them of a reservation adjustment, the entire reservation will be cancelled, the full balance will be charged, and the unit could be re-opened for rental to another party.

CHECK-IN: 

In person check-in is between 4 pm – 5:30 pm daily. Inquire about early check-in availability as it is sometimes feasible. Later check-in is absolutely available through coordination, just give us a quick call! Please inform Front Desk staff at 970.820.0118 as soon as you are made aware of your late check-in situation so that convenient arrangements can be made.

CHECK-OUT: 

Check-out is 11:00 am daily (10:00 am for weddings and whole property rentals). If you will be leaving before Front Desk staff opens, no further action is needed. Unless other arrangements have been made prior to your departure, any outstanding or remaining balances or fees assigned to your room(s) will be charged to the credit card on file. Late check-out must be requested, is subject to availability, and is subject to an additional fee.

OFFICE HOURS:  8:30 am – 5:30 pm daily, our Front Desk staff will be available to assist you.

AFTER HOURS:  Staff is available to assist you in an emergency or matters of urgency 24 hours a day. Please call 970.820.0118 twice if an urgent situation arises.

ROOM ACCESS: The Landing reserves the explicit right to conduct health, welfare, and published policy violation inspections of their units. Authorized Landing staff may, at their sole discretion, enter a unit at any time if an urgent situation calls it. 

OCCUPANCY:  1) Our lodge suites are beautiful two-person occupancy rooms, designed for romance and relaxation.  Children under the age of 18 are not allowed overnight in the lodge suites.  Visitors are not allowed in the Lodge after 8 pm, which also begins Lodge quiet hours. 2) Our cabins and villas are family friendly, with maximum occupancy up to SIX PEOPLE through the use of a pull out couch. Standard cabin and villa rates are based on FOUR PEOPLE, with an extra charge of $25 per night for additional guests age 14 and over.  All guests at The Landing must have a bed (see “Houskeeping” section of Terms and Conditions regarding additional bedding requests), bedding is not to be placed on the floor for use, and blow up mattresses are not permitted. Undeclared or unauthorized overnight guests will be charged $100/person per night. These rules are strictly enforced and guests who violate this occupancy policy will be charged accordingly.

CHILDREN:  Children of all ages are welcome in our cabins, villas, and king suites (occupancy limits always apply). The lodge suites are only for guests 18 years of age and older. A responsible adult must supervise children and visiting children at ALL times on the property.  The adult must be mindful of river currents and always provide direct supervision of children while at The Landing.  Please respect the privacy of other guests and help to preserve our peaceful retreat setting. Children should avoid loud activity near other cabins/villas and beneath the lodge suites, and should not throw rocks, sticks, or debris into the river or pond, and should never climb on the rock walls.

UNEVEN TERRAIN: Uneven terrain, gravel surfaces, and steep areas do exist at The Landing due to our location in the rugged Rocky Mountains of Colorado. Guests should wear proper footwear, watch their footing, and be aware of terrain surrounding them at all times. Please do not deviate from authorized roadways and sidewalks.

BBQ’s: No BBQ’s (barbecues) are allowed at The Landing. Grills or evidence of outdoor cooking on property will incur a $200 fine.

ANIMALS: Unfortunately, we do not accommodate pets, but are able to recommend lodging in the immediate area that does. A $135 fine per day and a $200 deep cleaning fee at departure will be issued if a pet is found in your room(s), or evidence/signs of a pet presence has been discovered in your room(s). Reports to staff of a pet(s) in room(s) warrant an immediate inspection by staff. Guests found in violation of this pet policy may be told to vacate their room(s) and the property with no refund of reservation payment(s). Service Animals are welcome at The Landing but must be reported to front desk at check in. A service animal is an animal that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. However, we will not accommodate Emotional Support, Therapy, or Comfort Animals (under the ADA Title II & Title III they are not considered Service Animals).

SMOKING: Except in the single designated and authorized smoking area, all buildings, patios, decks, balconies, gazebo areas, and outdoor space at The Landing are smoke-free (to include but not limited to: cigarette, cigar, vaping, marijuana, and incense smoke). Smoking shall only be allowed in this designated outdoor smoking area. This designated area can be explained by Front Desk staff at check-in and will be marked with a butt receptacle. If smoke or signs of smoking is detected or reported in any unauthorized smoking areas that guests have occupied, the areas will be professionally cleaned and deodorized and an additional fee of $300 per guest room and $300 per common area will be billed to the guest’s credit card on file. Guests found violating this smoking policy will be asked to vacate with no refund. Please don’t violate our smoking policy — it gets uncomfortable for everyone and we would hate to have to ask anyone to leave.

DAMAGES: Damages found in your room(s) during your stay or upon departure will be assessed accordingly and billed at replacement cost — to include shipping, ordering cost, and designer fees. Additionally, guests will be required to pay for lost revenue should management determine, at their sole discretion, that said room(s) cannot be rented to other parties until the damage is repaired or damaged items are replaced.

HOUSEKEEPING:  We do not normally charge a cleaning fee. However, a supplemental cleaning and/or laundry fee will be charged for excessively soiled units. A reasonably soiled cabin or villa takes 3 man-hours to clean and anything over this will be charged to the credit card on file as an excessive housekeeping cost/cleaning fee. A reasonably soiled lodge suite takes 1 man-hour to clean and anything over this will be charged to the credit card on file. A supplemental cleaning fee will be charged for any excessive soiling over these at the rate of $30/hour per housekeeper. Additionally, guests may be asked to pay a cleaning fee should they depart early and wish to open their unit up for re-rental. The price for our cabins and villas includes bedding for one pull out sleeper couch. Any additional bedding requests will be assessed a fee of $15 per bed set to cover laundering costs. Excessively soiled linens will be assessed a professional cleaning fee, and no linens are to be placed on the floor for use.

Excessive disarray and trashing of the outdoor common areas will incur a $150/hour cleaning fee.

At this time, housekeeping is not permitted to enter a unit during a guest’s stay. Amenities can be delivered upon request and trash will be removed.

WATER SAFETY: The Landing is a riverfront property; therefore all guests must take precaution and extreme care around the water. The Landing is not responsible for water injuries incurred by occupants or guests of occupants. Guests must be aware of the extreme dangers of water, be responsible, and adhere to all water safety precautions. Our courtesy riverfront railing provides a certain safety barrier along much of the waterfront, but this railing does not mitigate guests’ own responsibility to practice extreme caution around the water. There are two gaps in the riverfront railing on either end of the property, which intentionally allow for human and animal river access. Please be mindful!

ROOM KEYS: We do not use traditional keys at The Landing. Rather, we use room doors lock with individual codes for personalized security and convenience.

ADA ACCESSIBILITY: Common areas (lobby, lobby deck, foyer restroom, and riverfront) have been made accessible to those with physical challenges or disability. The River Bend Villa and Spruce Suite are ADA-accessible .

GIFT CREDITS: Can be purchased in any amount. Credit expires one year (365 days) from date of initial purchase (reservation must be complete prior to expiration) and can only be applied toward one reservation (no remaining balances are carried forward). Credit is applied toward balance only at time of check in. Not redeemable for cash or credit.

PARKING: The rental of a cabin, villa, or lodge suite includes one guaranteed parking space, and each cabin or villa has an assigned parking place nearby. While parking can be limited at The Landing, space often allows for two parking spots per cabin, villa, or lodge suite rental. However, accommodation of two vehicles cannot be guaranteed and priority will go to paying guests. Visitors and short-term guests must park in the upper parking lot.  Non-registered vehicles are subject to towing. We may be able to accommodate small RV’s on the property – please check with Front Desk staff prior to making your reservation. No parking on grass is allowed.

NOISE/LIGHT CONSIDERATIONS: The Landing is located along a peaceful section of the Big Thompson River where neighbors collectively strive to minimize artificial lighting, allowing for a magnificent night sky display. Guests should do their best to use outdoor light and noise discipline after sunset.  Walkways, entryways, and waterfront will be lit for safety purposes. Quiet hours (> 50 db.) at The Landing property are from 9pm – 9am out of respect for other guests and our neighbors. Specifically, Lodge quiet hours are from 8pm-9am. Quiet hours are STRICTLY enforced. Peace and quiet around the fire pit will be strictly enforced, and the fire must be turned off no later than 10 pm. No music is to be played or projected outdoors.

SECURITY CAMERA USE:  The Landing uses security cameras with live feed to management staff and/or recorded footage in multiple common locations on the property to provide for guest safety and security.

IN-ROOM PHONES:  Local landline phones are not provided in guest rooms due to our good cellular coverage location.

CELLULAR COVERAGE:  We have consistent and reliable coverage from several major cellular network providers, Verizon Wireless, AT&T, and T-Mobile. Other providers do not service Estes Park’s remote mountain location well.

WAKE-UP CALLS:  Please utilize your bedside alarm clock for wake up reminders. Front Desk does not provide this service to guest rooms.

BICYCLES:  Bicycles are not allowed in the units, but may be secured on the patios of our cabins or secured by Front Desk staff in our locked storage room. Bicycles can be accessed during office hours only. A minimum cleaning fee of $100 will be issued if a bicycle or evidence of a bicycle is discovered in your cabin or suite.

ELECTRIC CARS: There is a $10 fee for plugging in an electric vehicle, regardless of the kW pulled.

FISHING: You are welcome to fish our private stretch of the Big Thompson River bordering the property. This stretch of the river will be catch and release only. A valid Colorado fishing license is required for this activity, which can be purchased at several businesses in the local area.

CANDLES & FIRE: NO real flame candles may be used by guests while on the property. This includes all outdoor and all indoor locations. The Estes Valley will occasionally experience very dry conditions that result in fire bans issued by authorities. Posted signage pertaining to fire pit use must be adhered to.

FORGOTTEN ITEMS: Front Desk staff will secure valuable items found for up to ONE WEEK past the date that the item(s) was found. Non-valuable items are not kept past close of business on day of check out. Guests may contact Front Desk staff to identify and claim items. Items will be shipped and billed via UPS or USPS to the credit card on file. A handling fee of $20 plus credit card surcharges apply, as well as applicable shipping. Unsanitary items of a personal nature will not be retained, but rather disposed of. The Landing is not responsible for misplaced items or items left behind at check out.

GUEST USE ITEMS: The Landing has many items available for the personal use of our guests – bathrobes, towels, utensils, kitchenette supplies, etc. These items must remain on the property at all times, to be left in your room, or turned in at check out. Staff, prior to guest check-in, completes inventory of items. Any missing items will be charged replacement cost to the credit card provided by guest at check-in. Please report any broken or damaged items to front desk staff.

TRAVEL AGENCIES: If lodging reservation is coordinated for or booked by a travel agent, all transactions are non-commissionable.